Blog
Practical articles and guides from the field on maintenance, regulatory compliance, cost and data migration.
A service, fuel or tire invoice is not just an expense; it also touches the vehicle, the work order and the maintenance schedule. How to turn an incoming e-invoice into the right fleet record, and how to store VAT.
A fine often arrives weeks later, and in the meantime the vehicle may have been used by several people. A method for reading the notification date correctly, finding the driver from assignments, and making the fine reportable.
The vehicle recognition system records every fill-up, and your fleet software keeps its own fuel record. The difference between the two is not an error but a clue. How to reconcile, and what the difference tells you.
A vehicle's ability to hit the road depends on several documents being valid at the same time. A practical setup for keeping expiry dates in one calendar, linking files to the vehicle and notifying the right person.
You need to be ready weeks before the requirement date arrives, not when it does. Marking which vehicles are in scope, defining the season and backing it up with measurements.
A vehicle working in the city and a long-haul vehicle don't fit the same maintenance plan. Defining kilometer and month intervals together lets you see what each vehicle needs and when, without missing anything.
Entering hundreds of monthly toll crossings by hand is neither feasible nor error-free. Uploading the statement as it is and linking crossings to the right vehicle and driver cuts the whole job down to a few minutes.
Unless fuel, maintenance, tolls, fines and tires are gathered on the same vehicle, the question 'how much does this vehicle cost us' remains a guess. With the right setup, the answer sits on a single screen.
You don't have to enter your existing records from scratch. With column-mapped import, you move your vehicle list, your history and your statements in a few steps.
Even if the vehicle is documented, a trip is still unlawful if the driver's documents have lapsed. Tracking the driver's license, SRC, psychotechnical assessment and health report in a single calendar closes this risk.
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