Industry
Manufacturing & Industry
One routine from in-plant forklifts and machinery to the dispatch fleet.
Overview
What changes for Manufacturing & Industry fleets?
One routine from in-plant forklifts and machinery to the dispatch fleet.
A demo for your fleetIn-plant and field fleet in one place
A production facility runs a two-sided fleet: forklifts, pallet jacks, stackers and generators inside, and trucks bringing in raw material and shipping out product outside. The two are usually managed separately. The workshop handles equipment maintenance, logistics tracks the trucks, and no shared inventory shows everything that moves at the site. vitaFleet brings both into one system. A forklift is tracked as equipment on a calendar interval and a shipping truck as a vehicle by mileage, yet both follow the same maintenance, breakdown, assignment and cost flow. Which line a machine works on and who is responsible for it can be read straight from the record. With list filters and saved views, you can save a tab that shows only forklifts or only the vehicles of one facility; the manager and the maintenance lead look at the same data from different angles.
- Forklifts, pallet jacks and generators as equipment
- Raw-material and shipping trucks as vehicles
- Shared maintenance, breakdown, assignment and cost flow
Calendar and mileage together
Maintenance for in-plant equipment follows a calendar interval, while road vehicles follow mileage and months. You do not need two separate tracking systems: for vehicles, mileage and months are defined together; for equipment, the interval is set in days, weeks, months or years. Both a forklift and a backup generator get reminders on their own calendar cycle. When maintenance is done, you enter a service record, the reminder closes and the next due date is recalculated. That way no machine drifts toward a breakdown that halts production because its maintenance slipped; as the due date nears it shows as Upcoming, and once it passes, as Overdue. Spare-part movements are recorded, so you can later trace which part was used on which work order.
- Mileage and months for vehicles, calendar interval for equipment
- Whichever comes first sets the due date
- Entering a service record closes the reminder
Critical spare parts in stock
In production, a forklift or generator waiting for a part stalls not just that machine but the line it feeds. For frequently used parts you define stock and a critical threshold; when the quantity falls below it, a notification is generated and the order is opened before the part runs out. A purchase order is entered with supplier, item, quantity and unit price, and received items are posted as stock entries. Parts used on a work order are deducted from stock automatically, so the stock on paper never drifts from the stock on the shelf. Because parts and inventory are kept by location, you can also see what is left in which warehouse. Parts are linked to suppliers, so you can see how much you buy from each firm, and a recurring shortage can be fixed by adjusting your ordering habits.
- Parts and inventory by location
- Critical threshold alert
- Received orders go into stock
- Parts used on a work order are deducted from stock
Shifts, assignment and accountability
Which equipment is with which person or at which location is kept through assignments. This record matters for machines like forklifts that change hands between shifts: when a breakdown or damage occurs, the handover dates show who was responsible during that period. If there is a recurring fault or rapid wear, the assignment history and fault records are read together to find out whether the cause is misuse or a heavy working environment. For shipping vehicles, driver assignment is kept with a date range; traffic fines and toll records are matched to the right driver by that date. When the driver changes, you simply close the previous assignment; for equipment, the handover from person to person or to a shift area is recorded with its date.
- Assignment to a person or a location
- Handover dates recorded
- Vehicle assignment with a date range
- Fines and tolls are linked to the right driver
Costs by cost center
Maintenance, parts, fuel and other fleet expenses can be grouped by line, workshop or department, so you can read each cost center's fleet spend separately. The records show which line's mobile equipment needs the most maintenance and which shipping vehicle costs more per km. Expense types are specific to your company; you set up your own classification in Settings. A supplier breakdown comes from the same records too: it reports how much was paid to the firms you buy service, parts and fuel from. Cost-cutting therefore starts not from a general guess but from the heaviest recorded items. Because reports also show cost per vehicle and per piece of equipment, the data you need for a renewal or leasing decision is ready from the start.
- Line, workshop or department groups
- Expense types specific to your company
- Supplier breakdown
Periodic inspection and workplace safety
Forklifts, cranes and lifting equipment need regular inspection; a missed inspection carries the risk of workplace accidents and audit findings. Periodic inspection, vehicle inspection and document expiry dates for equipment and vehicles are tracked in the record, and upcoming due dates are notified in advance. You design your own safety checklists with checkbox, number, text, photo and signature items, and have them filled in daily or weekly at the start of each shift. An item marked as failed turns into a fault record with one click and is followed until it closes. Because form history is stored with dates, you can show which check was done and when during an audit or accident investigation. The periodic inspection scheduler marks a missed check as overdue and generates notifications for the people concerned.
- Periodic inspection and vehicle inspection deadlines
- Your own workplace safety checklists
- Daily or weekly scheduling
- A failed item turns into a fault
Shipping vehicle documents and toll tracking
The trucks that carry raw material and finished goods are the part of the fleet that sits outside the plant but ties directly into production flow. In the vehicle record, the deadlines for inspection, compulsory traffic insurance, comprehensive insurance, emissions test and K-class road transport authorization certificate are kept along with their files; a notification goes out before they expire. When an HGS or OGS (Turkish electronic toll systems) statement is uploaded, crossings are linked to the vehicle by tag number, so the road cost of every shipment leaving the factory accumulates on the vehicle. Fuel purchases give consumption and cost per km. Upcoming renewals arrive in the morning summary email every day, so there are no surprises from a vehicle with a missing document on shipping day. Shipping drivers' license, SRC (professional driver certificate), psychotechnical and medical report deadlines are also tracked in the person record.
- Deadlines for inspection, compulsory traffic insurance, comprehensive insurance, emissions and K-class authorization
- HGS/OGS crossings linked from tag to vehicle
- Fuel consumption and cost per km
From breakdown report to work order
A forklift stopped on the line or a truck running late on a shipment needs to be logged and resolved quickly. The operator or driver reports the breakdown from the field through the mobile app; critical ones are given a priority and converted into a work order. The work order holds the technician or supplier, the priority class (planned, unplanned, urgent), service tasks, labor and parts. A completed work order drops into service history and moves the related maintenance reminders forward. Because a recurring fault on the same machine stands out as a pattern, the decision to replace a temporary repair with a permanent fix comes from the record. When the service task catalog is set up with consistent names, reports show at a glance when a given part was last replaced.
- Breakdown reporting from the field
- Planned, unplanned and urgent priority classes
- A completed work order goes into service history
Focus areas
What do we cover in this industry?
- Forklifts, pallet jacks, and generators (equipment)
- Shipping and raw material vehicles
- Mileage plus months for vehicles, calendar maintenance for equipment
- Critical spare parts and purchasing
- Assignment by shift and person
- Workplace safety checklists
- K-class authorization (road transport certificate), inspection, and insurance deadlines
- Cost center report
How you get started
From setup to your first report
Separate your assets
Add in-plant machinery to the equipment list and raw material and shipping trucks to the vehicle list, recording serial numbers, license plates, and locations.
Choose the maintenance basis
For vehicles, define mileage and months together; for equipment, define a day, week, month, or year interval. For vehicles, whichever comes first sets the due date.
Set part thresholds
Set a critical stock threshold per location for frequently used spare parts, so you get a notification when stock drops below it and the order gets opened on time.
Schedule the checks
Design a workplace safety checklist and assign it to equipment daily or weekly. Failed items turn into faults and are tracked until they are closed.
Assign costs to a center
Group maintenance, parts, and fuel expenses by line, workshop, or department, read each center's fleet expenses separately, and start with the heaviest item.
FAQ
Vehicles use mileage and months together; equipment uses a calendar interval. You define the equipment's interval in days, weeks, months, or years. A reminder shows Upcoming as the due date nears and Overdue once it passes, and it closes when a service record is entered.
Other industries
Is your fleet in a different industry?
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Rental contracts, km overage, damage and no-claims tiers.
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Logistics & Freight
K-class certificate, inspection, tolls and trip cost for tractors and trailers.
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Staff Transportation
Driver documents and assignment history across the shuttle fleet.
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Student Transportation
Documents, attendants and daily vehicle checks for school buses.
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Construction & Excavation
Calendar-based maintenance and site assignment for heavy equipment.
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Municipal & Public Sector
Mixed fleets, multiple locations and auditable records.
Industry
Retail & Distribution
Consumption and frequent maintenance under heavy city use.
Let's prepare a demo for your Manufacturing & Industry fleet
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